Adding Tutors to a Blackboard Course Shell (Faculty)

Problem

Follow the steps below to add CAE Tutors / Tutors to your Blackboard course shell. 

Environment

Blackboard (Faculty)

Resolution

1. Enter your Blackboard course shell and scroll down to the Control Panel in the panel to the left of the screen.
2. Click on Users and Groups, then Users.
3. Click on the button labeled Find Users to Enroll in the upper left corner of the window. 
4. Enter the username of the person you want to enroll. (This is the first part of the user's USJ email address, without the @usj.edu). Do not click browse. If you do not know the person's username, see the section below "Searching for Usernames." 
5. To add multiple usernames at once, put a comma after the first username you entered (no spaces) and type in the next username.
6. It is recommended that faculty assign the role of Course Builder to CAE tutors.  This gives the tutor access to add content to a course, post announcements, etc., but does not allow access to grades.  If the instructor just wants the tutor to access the course, but not add anything, the best role is Student. 
7. Set available to Yes, then click Submit. You may need to click the Refresh or Show All button on the right side of the screen to see the user appear in your course. 

Searching for Usernames

1. On the Users page, click on the button labeled Find Users to Enroll.
2. Click the Browse button. This will allow you to search for users to add. Do not enter any text in the Username box just yet.
3. In the pop-up window that appears, change the search criterion to Last Name and make sure the second box says "Contains."
4. Enter the last name of the person you want to add and click Go.  A list of names appears.
5. Select the checkbox next to the student you want to enroll, then click  Submit.
6. You are now returned to the original Find Users to Enroll page and that person’s username is listed in the Username textbox.  Select role and availability, then  Submit.

You can repeat the last four steps and Blackboard will create a “list” of usernames to add all at once. NOTE: You still have to click submit from the add enrollments page to enroll the users.

Cause

Non-academic “organizations” such as department or faculty pages do not have automatic enrollments, so users will need to be enrolled in these organizations manually by the organizer of the page.

You can add a user to your course as long as the person has a USJ email address. Please note that some staff members may not have Blackboard accounts. If you need to add a non-teaching staff member to your course, please submit a ticket for assistance.